Venue Guides
Questions to Ask Before Booking an Event Venue
Print this list. The right questions up front prevent surprises later — on cost, capacity, food, and cleanup.
Premier Planners Journal · development draft
A venue that answers these clearly is one you can trust. Bring this list to every tour or call.
Space & timing
- What’s the guest capacity, seated and standing?
- How long is the rental, and when can we set up?
- How much setup and breakdown time is included?
What’s included
- Tables, chairs, linens, and décor?
- Setup and cleanup?
- Is styling available, or is it BYO?
Food, vendors & rules
- Can we bring our own food or caterer?
- Are outside vendors allowed?
- What’s the alcohol policy?
- Any décor restrictions?
Logistics & policies
- Parking and accessibility?
- Deposit, payment, and cancellation terms?
- What happens if we need to reschedule?
For our answers to these, see the venue and FAQ pages — specific policies are confirmed before booking. Verify with owner
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